It can sometimes seem like there’s too much to do and not enough time to do it. Time management has become essential. There’s simply no spare time to waste, and anyone looking to get ahead in life, to be able to leave work at five in the evening and have weekends off, needs to manage their time effectively.
1. Use Online Resources To Work Better, Faster
Writing business proposals, plans, speeches for meetings, or preparing presentations can take up a lot of time. The important emails to the big boss, newsletters that will be distributed to staff, or even press releases are all under pressure to be perfect. Instead of spending hours reading over every line multiple times and trying to figure out where you’ve gone wrong, produce perfect writing quickly by using helpful online resources. You can outsource the work completely through online writing services, or take an online class to improve your own writing overall. If you’re looking for free resources, then guides to help you improve your writing are available at sites like Australian Help. Once you’ve written your text, there’s no need to spend hours agonizing over whether your writing is as good as it can be, as the Hemingway App can highlight any overly long sentences, extra adverbs or grammatical errors. You can also consider your audience, and check that the level of your language is appropriate by using a Readability Score analyzer.
2. Have a Plan and Stick to It
Make a list of everything you have to do in a day and don’t deviate from that plan. It’s OK to say no to extra work if it means you won’t be able to finish everything off, or will only be able produce rushed, poor quality material. Having a list is also more likely to help you refrain from procrastinating, as you can physically see how much you have left to do, and are motivated to get on with it.
3. Give Yourself Deadlines
You should estimate how long every task will take you to do, and set yourself a time limit. This will encourage you to focus and concentrate, as it’s easier to pay attention for a shorter block of time. This will also help you work consistently, without unnecessary breaks or distractions.
4. Accept That Multi-Tasking Isn’t Always Productive
Many people pride themselves on their ability to be able to do four things at once. There’s almost an ingrained belief that juggling four things at a time means that your getting the most possible done. This is actually the opposite of the truth – doing one thing at a time, concentrating on it, and completing it means that you accomplish your tasks so much quicker and more efficiently.
5. Get Rid Of Distractions
Most people are aware of what they waste time with while they should be working. For many people today it’s checking their phone, for others it’s reading emails, or gossiping by the coffee machine or water cooler. Whatever it is, do your best to block it out completely. This could mean switching off your phone, closing your emails and not opening them again until a certain time, or until you have completed a certain task. You can bring bottled water to work, and eliminate all forms of temptation.
6. Prioritize Your Work
It’s sometimes impossible to get everything done in one day. Instead of spending a morning doing something unimportant and then staying at work until 7pm, review everything you have to do and decide what absolutely must be done, and what can wait for tomorrow if you don’t get chance to finish your whole to-do list.
7. Be Prepared to Cut-Off
As most people will spend at least some of their days on the phone or in meetings, it’s important to have the confidence to end the meetings when you need to. There’s no time to let meetings to trail off and digress or to indulge in chit chat. Have a polite way to end a conversation and get back to work, so you’re not too rushed for the rest of the day.
While many people are successful based on their own talents, don’t rely on yourself too much, and instead spread the work round.
There’s no magic way to simply reduce all of the work you have to do. You can’t snap your fingers and complete everything, however the tips above can help you get through all of the work you have to do quickly and efficiently.