Reinvent Project Management for the Age of Online Collaboration

reinvente project managementModern life is not just developing fast, but it is going leaps and bounds. More and more technologies appear that tend to help people do their business faster and more effective, requiring less efforts and sources. With the advent of the Internet and the arrival of various collaboration tools, more and more companies prefer to communicate online. Thanks to the software producers, the number of online collaboration solutions can confuse even the most experienced user. The most popular applications to set up online cooperation are Dropbox, Google Docs, and Google Talk etc. They turned out to be the first online apps to simplify the way of communication and interaction between remote and distributed teams and companies.

Lack of Workflow Integration

But, at the same time, these solutions are rather new, and they are not fully aware of what teams need, and they are not able to integrate themselves completely in the workflow of the company. The inability to integrate in the workflow means that the mentioned solutions do not possess enough features to make the whole work and collaboration process smoother and more effective.

iPhone or Android Versions Unavailability

One of the key issues is that some of the offered online collaboration tools cannot be used via iPhones or Androids just because they do not offer such versions. At the same time, the increasing number of people who use mobile gadgets requires the solution of the problem. A great deal of managers wants to feel more mobile even in supervising current project issues. The wide introduction of BYOD policies even worsen the issue.

Inability to Set Up Proper Communication

Another problem that software developers and distributed teams face is the inability to set up proper communication at all the stages of project development. Surely, there are lots of solutions to run communication, but it is impossible to see all the discussions of every team member and, besides, not all the conversations are recorded and stored, and, in case, you need to quote some lines, you are not able to do it. The feature that will organize the real collaboration among all the team members and ensure effective “client-developer ” cooperation should be absolutely perfect in all respects.

Document Sharing May Fail

An issue of file and document sharing is rather hot for teams. Price lists, specifications, detailed reports are likely to be sent via emails, Google Docs and etc. Such a variety of channels causes a certain chaos and an inability to detect the necessary paper on time. There is a great necessity to have a kind of unified software everybody has access to, and an opportunity to share all the project crucial documents and files within this system. In such a way, all the project stakeholders will surely get a complete picture of the project documentation.

Get in Touch with the Right Person

The next trouble that occurs quite often is to find the required person, his or her email, phone numbers etc. You have to address several various managers or colleagues in the company to find all the data you need. It would be great to have a powerful social directory or visual chart to trace the person you want, their tasks and location, contact data etc.

Most firm managers just dream of implementing tools, which will help to keep everything at hand and even in one place. Mostly, they wish to touch a button and to observe the overall picture of the current project: its real-time status, the deadlines and their priorities, the people who the actual tasks are assigned to; the resources available for the project, the documents involved, team member’s data etc. I don’t say that bosses are completely deprived of such opportunities. They do have them, but they have to make an effort and run several applications, both offline and online to get what they need. So, the necessity of universal online collaboration solutions is obvious.

Conclusion

Luckily there are some solutions worth mentioning in this respect which have already combined some of the above mentioned features. I can name Trello, Comindware Project, Basecamp, Asana and few other tools.

And as a project manager of a new age of online collaboration you can choose what you want according to your needs, requirements and, of course, your budget.

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Steward Copper

Hi, my name’s Steward Copper and I am the owner of Project Management Insights. While working as a project coordinator and BA, I have tried almost all possible PM tools, BA instruments, collaboration programs, including tracker and task management software solutions.