Delivering projects on time and budget is no easy task even for the most experienced in project management. This has been the reason for the emergence of project management offices which are seen as a solution to improve efficiency, reduce costs, and improve delivery timelines. The project management offices assist the IT head by providing the much needed structure for standardizing project practices and help in better project portfolio management. Because of the PMO the best practices and methodologies can be framed and repeatable processes set up for higher rate of project success.
PMO is not the magic formula for project success
But at the same time one cannot imagine that the PMOs are the magic formula for project success. They do not vanquish magically the project challenges; the main reason for this is, it is absolutely impossible to have a single solution to fix all the challenges and issues that might arise in the volatile environment.
Having said that it has been seen over time that there is strong connection between the maturity of the PMO division and the success rate of projects. This shows that over a period of time an organization with a well laid out PMO has a higher rate of executing successful projects than one with a relatively younger PMO. Most organizations establish PMO so as to improve the rate of project success and also to implement standard practices. The standard practices are especially important because of the quality certifications.
The PMO model to follow depends on the organizational culture
PMO models basically fall under two categories: a PMO which acts as a consulting partner and a central unit which allocates project managers to diverse organizational units. The PMO model to follow depends on the organizational culture, strengths, goals etc. A carefully planned and established PMO can help the CIOs in providing the strategic direction for the different IT projects and ensure the projects’ success. It can be safely said that it will take anything between three to five years to have an efficiently running PMO contributing to the organization’s success.
The key take-aways or contributions of the PMO irrespective of its size or model are:
- Support: PMO provides guidance to the project managers from different business units to manage projects successfully.
- Methodology: PMO develops a consistent project management process which can be followed by the different project teams.
- Training: PMO ensures that the different project teams are part of the continuous training program designed so as to be in touch with the emerging trends.
- Consulting: Provides the much needed internal consulting and advising for employees on the different best practices.
- Tools: Maintains the project management tools repository for the use of the various project teams.
- Portfolio Management: Helps to manage diverse projects by establishing a team of skilled project managers.
Hence it is important to understand that the benefits of PMO are not just about cost saving but much more.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management.
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.