Intervals Launch Resource Allocation Report Feature

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intervalsIntervals project management software recently launched the updated Resource Allocation Report they introduced in August of this year. It is a popular feature request from customers who wanted a simple and visual report that shows the number of hours and tasks allocated to each person. Task completion and successful project delivery is highly dependent on efficient resource allocation. Having a unified, central place in Intervals to get reports, manage projects and track time provides a business intelligence that helps users make educated business decisions.

Resource Allocation Report

Resource allocation is a concept used in many areas, such as in managing the nation’s economy, a company’s production, or a project’s successful and timely delivery. Intervals Resource Allocation Report works by computing the number of estimated hours from each task then dividing the hours across the number of days and number of assignees. For instance, a task estimated at 40 hours for 10 days assigned to 2 people will show in the report as 2 hours per person per day. From this report, it shows that it is possible for the 2 resources to take on additional tasks. Other functionality, like availability, weighting and leveling have not been included as most of Intervals customers do not require them.

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View by Project, Milestone or Task

The new Resource Allocation Report can provide information from several perspectives. By default, the report is segmented by task. This view provides a lower level perspective that shows how each task will affect a resource person’s workday. The report clearly shows what each resource is expected to work on in the coming days. To get a higher level perspective, the report can be viewed by project or milestone. In this case, the report will show how much time each resource is expected to work on a project or a part of it for the next milestone.

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Additional Factors and Inclusions

Intervals project management software also included some flexibility in how details are factored into the new report. For example, users can choose to include closed tasks in the report to see the overall progress of the project. An option to factor in actual time tracked will subtract the actual amount of hours from the estimate before making the computation. In this way, only the allocated hours still expected to be completed will be displayed.

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Users can also choose to include weekends in the computation. Sometimes, to meet a tight deadline from a very persistent client, it may be necessary to include working on weekends. Checking this box will result in an accurate assessment of the resource allocation. Another option to include in the report are unassigned tasks. By including unassigned tasks, users will have an idea of the number of hours not allocated to anyone yet. This will help the project manager decide who to assign the additional tasks or if hiring additional resources is required.

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Reports You Need When You Need It

Intervals Resource Allocation Report provides important information to users and it is now available together with the other reports whenever they need it in just a few clicks. Users now can better avoid over-allocating or under-allocating their resources, as both lead to losses for the company. With this new report, users are able to create value to not only their customers and agency, but also to their employees, keeping them happy, motivated and invested in their work. For more of the latest feature updates and news about Intervals, visit their Facebook, Twitter, LinkedIn or Google+ page.

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Jose Maria Delos Santos

Jose Maria Delos Santos

Jose is a subject matter expert and member of the writing team for Project-Management.com. He has written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

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