How to Teach your Team to Deal with Deadlines
There’s nothing more stressful at work than the fear of a missed deadline. Missed deadlines can lead to the loss of clients, a bruised reputation and increased anxiety at work.
If your team is having trouble getting work done on time, it’s crucial that you address the issue and find a solution. Follow these tips to help your team meet deadlines consistently:
Keep a Constant Flow of Communication
For any business to succeed, there must be a constant flow of communication in the workplace as described here. Each employee should have a clear understanding of their tasks, goals and deadlines.
Leaders should encourage an environment of transparency in the office. Your employees should feel comfortable enough to ask questions about deadlines. If an employee is concerned about meeting a particular deadline, they should be able to come to you. The sooner they tell you about this, the sooner you can find a solution.
Prevent Employee Burnout
Employee burnout has a huge effect on productivity in the workplace. If your employees are overwhelmed physically and emotionally, it will take longer to get the job done.
It’s your role as the leader to prevent burnout from happening in the first place. Ideally, there should be spaces in the office where employees can relax and recharge. Having chill zones with comfortable breakout seating will be extremely beneficial for employee well-being.
Continue to keep a close eye on employee health and wellbeing in the workplace. Check in on each individual regularly. Ask them how they’re feeling about their workload or what needs changing. All tasks should be distributed fairly. If one person has too much on their plate, it’s time to re-evaluate your delegations.
If an employee is showing signs of stress or exhaustion, look for ways to help. Perhaps you could offer more flexibility in their schedule, like a work-at-home day. If this is going to help them stay motivated, then it’s worth it.
Track their Progress
If you want to be confident about your team meeting deadlines, you have to track their progress along the way as mentioned in this article. Keep tabs on each individual and the team as a whole. Hold regular team meetings as well as one-on-one meetings. Don’t wait until the last minute to find out how everything is going.
It’s important that you go about this in the right way. Instead of nagging or complaining, ask nicely how they’re getting along. Always remain positive and encouraging. Don’t put them under more pressure than they already are.
Project management tools can also be useful in tracking employee productivity. Apps like Trello are designed to monitor employee progress and productivity. They also allow for immediate feedback, which offers a more efficient way of working.
Acknowledge their Efforts
A little recognition goes a long way in increasing employee productivity. When employees feel appreciated, they feel more motivated to get the work done on time. They will be eager to work hard and stay on track with their goals.
Instead of nagging employees about deadlines, be a motivating force. Recognise their hard work along the way and show your gratitude. If they are having difficulties, work together to find a solution instead of judging.
Be a Positive Role Model
Employees pay attention to the actions and behaviour of their bosses. The way you deal with stress and pressure can influence the way they deal with problems.
If you want employees to be team players and stay motivated, then you must demonstrate these same values. It’s crucial that your words match your actions. Do your best to be a positive role model every day, and your team will follow.