How to Delegate Tasks Successfully in Project Management

Do you feel overworked and overloaded with tasks that need to be finished as soon as possible? There is only a set amount of work you can do each day. Delegating can free up your time to focus on more important tasks. On the flipside though, you can have more problems that you bargained for if you don’t know how to delegate properly. In this article, we’ll take a look at how project managers can be even more effective with the right delegation techniques.

Why People Fail to Delegate

Who wouldn’t want to pass off the most boring, difficult, and pressing part of their work to someone else? It seems like an irresistible lure but there are a surprising number of project managers who fail to delegate tasks that should have been done by someone else. There are a variety of reasons for this such as when the manager isn’t confident about the abilities of the subordinates.

In some cases, it is simply because delegation requires upfront effort on their part. It means identifying candidates who can do the job, writing it down, and monitoring the progress of the work. Whatever the reason may be, project managers should take a hard look at their current workload and identify areas that can be delegated.

8 Tips to Remember about Delegating

The benefits of delegation are numerous. Here are some tips that will help you delegate successfully to team members:

  1. State the desired outcome
  2. Identify constraints and provide instructions. For example, where are the lines of accountability drawn? Can the person you’ve delegated to wait for your decisions or be proactive?
  3. Include the person in the delegation process. Ask them whether they can do the job and when they can complete it by.
  4. Match responsibility with authority. Delegating responsibility can take a load off your workload while helping another person grow. However, you will still be ultimately accountable for your decision.
  5. Provide adequate support. Ongoing communication is critical to ensure the project’s success. You should also monitor their work and provide suggestions where appropriate.
  6. Concentrate on results. Instead of micromanaging people, it would be a lot more productive if you focus on the outcome rather than how the work was done. Each person has their own unique method of working.
  7. Build motivation. What are the rewards of doing the work you’ve delegated? It is important to discuss financial compensation, informal recognition, and future opportunities that are related to doing the work.
  8. Maintain control. This entails discussing the timelines and milestones. It is also your responsibility to review all submitted work for quality.

Delegation is part of project management. Yet, it is possible to delegate certain aspects of the projects even further. Identify whether there are opportunities for you to do the same and follow the tips outlined above. It can save you a lot of time and allow the project to become more effective and efficient. Delegating definitely provides a win-win situation for everyone. t

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Rosanne Lim

I'm a business graduate with 5 years experience as a web writer. I've written everything from in-depth business reports and magazine articles to product descriptions for ecommerce websites.