How to Avoid Miscommunication In Your Team

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A successful project manager is one who can consistently keep up to date with tasks and manage clients and colleagues. It is fundamental for a project manager to have excellent multi-tasking skills and time management in order to keep track of the scope of their project.

A well-thought strategy must be implemented before starting a project so that tasks are completed efficiently and progress runs smooth throughout the duration of the project. As a leader, it is important for a project manager to possess excellent tactical and communication skills. This will reduce errors and drive the successful coordination of a project from start to finish.

Many project managers encounter obstacles through the course of development. You must know how to handle the unexpected and craft an approach that reduces the chance of these challenges derailing your project.

Work With Your Team

An open environment encourages other project members to voice their questions and concerns, as well as make sure that all tasks that need to be completed are briefed in an easy-to-understand and concise manner.

From the beginning of your project, it is important to have realistic expectations. Know the limits of your project and of your team. Whilst it is good to expect the most from your colleagues, do not expect them to do the impossible – you will set them up for failure.

Make sure that your team and the stakeholders are updated on the progress of the project. Any new developments should be communicated as early as possible. This helps to keep colleagues in the loop and minimises any confusion that may occur as a result of delays or ‘chinese whispers.’

Your team may also be able to communicate fresh ideas on how best to manage an obstacle. This will build out your management strategy based on how your team works and keep the project running to plan. A team-based approach will lessen the concerns a colleague may have about their role in the project and what is expected.

Communicate With Stakeholders

Likewise, it is essential to keep a steady flow of communication with stakeholders. A good project manager will make sure there is a strong communication system in place which works for both the individual project team and client.

Some clients will want to be updated more regularly than others. It is important to establish what the client’s expectations are, and the most efficient way to meet them. Certain clients may prefer face-to-face communication; be aware of how your client wants to communicate with you and how you can meet these needs.

Say Yes to Upskilling

Some companies may offer you the chance to learn project management online or as part of an internal workshop, which could provide helpful strategies and tips to improve management skills. This will improve your confidence as a project manager and give you relevant theoretical knowledge which you can apply to your present and future project management roles.

Certain companies may also offer to reimburse you for adult training courses, which is an excellent opportunity for you to update your knowledge. There are also many resources such as books, online articles and videos that can be of use to you by helping you develop better management strategies.

Have a Clear Strategy

When it comes to successful project management, time management and effective planning is essential. Know the scope of your project, and set tasks that follow a strategic timeline. Break down what needs to be done and how you plan to complete each task at every step of the way.

Task planning can be made easier by using activity planning platforms and software. This can assist you by helping keep track of activities, time management and the progress of your colleagues, without needing to micromanage. Staying updated on how your team is progressing will give you a good idea of how quickly tasks are being completed, and who may need assistance.

Miscommunication can be avoided by careful planning and a strong ‘open door’ policy. You do not need to wait until there is something that needs to be communicated to your team, you can plan when you will update them, which makes it easier to keep track of how frequently you are communicating with your team.

Having flexible and intuitive communication skills is an asset to your company. The changing landscape of project management is seeing the profession in increasingly high demand. Develop your leadership skills and build the confidence required to successfully orchestrate a project for any size, from start to finish.

Helen Sabell

Helen Sabell

Helen Sabell works for the College for Adult Learning, and she is passionate about adult learning. She has developed and authored many workplace leadership programs, both in Australia and overseas.

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