How to avoid common project schedule mistakes

Project Management MistakeProject Planning and scheduling are integral to the success of a project. Even if Gantt charts or Critical Path method is used, these mistakes will kill your project. So it is better to avoid them at every cost.

Mistake 1 : Not defining the purpose of the project

It has been noticed that mostly one of the reasons for a project failure is ineffective communication. Prior to developing a schedule, it is crucial that members should have entrenched the business purpose of the project.It is extremely important to communicate to the team why the project is important and how it will help the company

Mistake 2 : Abstain from initiating

It is crucial to conclude specifications for the planning process. Project managers need a written statement of requisites from the customers.This document is a reference to the requisites of the project. So it is necessary for the project managers do not abstain from specifying the complete details required for the planning process .

Mistake 3 : Baseless estimation

If there is no communication about the ability of the team to meet the deadline and if the project manager is immoderately optimistic with the estimates then it is impossible to meet the deadlines of the project. Be assured that the team comprehends their individual capacity to deliver the project successfully.

Mistake 4 : Set inappropriate expectations due to stakeholder burden

Maintain a balance between setting high expectations and setting unrealistic goals. The goals should be set keeping in mind the expectations of every individual involved in the project .

Mistake 5 : Refraining risk management

Originating and perpetuating a risk management strategy right from the beginning is pivotal for a profitable project .While going through the project schedule, it is important to stay away from the common risks such as improbable schedules, scope changes and gold plating. Calculate the effect of a particular risk and its impact on your project. Then generate contingency plans to neutralize an adverse situation.

Mistake 6 : Remain austere

In the process of creating the project schedule, understand the right project management method to be used by keeping in mind the requisites necessary for the project. Some projects proceed as they have been planned. The project management team should be given the elasticity to prepare for unexpected obstacles.


Project planning is a time consuming process but the endeavor is worth if your intention is to deliver a successful project. If the above listed mistakes are avoided the chances of a project’s success increase to a great extent .

Recommended Project Management Software

If you’re interested in learning more about top rated project management software, the editors at actively recommend the following:

1 ClickUp

Visit website

ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.

Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.

Learn more about ClickUp

2 Wrike

Visit website

Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.

Learn more about Wrike

3 Smartsheet

Visit website

Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management.

Learn more about Smartsheet

Share Article


Suha Emma Avatar
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.
Get the Free Newsletter!
Subscribe to Project Management Insider for best practices, reviews and resources.
This email address is invalid.

Demos, trials & More information

Check out our library of 60+ pm books