Fulfill Your Hiring Needs Using the Project Management Approach

The primary goal of project management is to achieve specific goals of a project through methodical planning and systematic direction while meeting the stipulated conditions. While this may seem like a function that mainly concerns itself with the output generated by the firm, the principals of project management can also be applied to complete a variety of in-house functions. One such organizational function that can be optimized using the principles of project management is the recruitment function. Take a look at the step-by-step process breakdown so you can implement this approach at your organization:

1. Plan Your Process

It is common knowledge that the first step in the project management process is planning! The planning phase is the most crucial step as it helps you envision your desired outcome and formulate the necessary methods and processes to achieve it. So, while formulating your recruitment program, start with ascertaining what your end goal is while keeping in mind your time constraints amongst other limitations that you might have to deal with. For instance, if you are unsure of the kind of talent required to fill a particular position, take the time out to understand the job role by yourself to gain a deeper understanding of the skills required as well as the amount of manpower required to successfully complete the function at hand. This gives you a better understanding of your desired output while enabling you to formulate your hiring strategy better.

2. Be Tech Savvy

Stay on top of news related to technological advancements and online tools that help HR managers streamline various functions like resume collection and sorting and provide timely notifications to the candidates through each stage of the hiring process while keeping a track of all relevant and related information in an easily accessible drive. You can find multiple Automated Applicant Tracking software (ATS) with a host of functions ranging from auto-updation of CVs received in one centralized drive or cloud, standardizing them for easy reviewing and maintaining a talent pool of the resumes to auto-notifying the candidates of their progress while allowing easy analysis of each stage through real-time dashboards and quick report generation.

3. Define Your Needs

Once you have you plans in place, carefully define exactly what you are looking for and also define what you don’t want at the same time. Being able to clearly define your desired outcome not only enables you to take the necessary action to achieve those results, but also lays out the problem areas and avoids duplication of work. By doing this, you can refine your resume sorting process and filter out what you aren’t looking for before getting to the assessment of eligible candidates. This also reduces the overall time spent, thereby increasing the efficiency of operations.

4. Measure Your Progress

Being able to exercise control when required is another key aspect of project management. While regular projects require PMs to identify the key result areas, in case of hiring, you need to take note of the problem areas, ascertain the possible discrepancies and process lags to make the necessary provisions so you aren’t deterred from your end goal. Devise a system that allows you to assess the progress of the hiring function that also has alternate plans of action in case the process isn’t going as per the plans.

5. Analyze the Final Outcome

Once you have found the right candidates and have successful filled the vacant positions, take a step back and assess your process. Go back to the planning stage and check if you achieved your goal with the resources at hand, in the stipulated time frame. Check for areas that can be optimized and identify ways to do so to refine your process and standardize it by minimizing discrepancies for future use.

So, there you have it, a unique new approach to hiring that is sure to accelerate your recruitment function. And this is beneficial not just from the company’s perspective but also helps you enhance the candidates experience through the hiring process!

Recommended Project Management Software

If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:


Kelly Barcelos

Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. When Kelly is not building campaigns, she is busy creating content and preparing PR topics. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise.