Plans, projects and people, to organize and handle all in any organization, be it small or big, is equally exhausting. And until and unless they are aligned and synced, there are chances of your business going off the rails.
Management of any project entails detailed planning, proper execution and acute control of all the aspects involved in a particular project. But, remaining adamant to old techniques, a majority of companies are costing themselves a lot in terms of project management. Here are some shocking facts about project management failures:
- Hardly 5% of companies become successful in completing 100% of their projects without the assistance of technology
- 57% of projects fail due to a breakdown in internal communications
- 44% of project managers do not use project management software even though it is proved that it improves efficiency
The importance of project management and its implementation decides the future of the project. Starting a project without any clear goals, proper project delivery timelines, budget estimates and lack of seniors involvement are the reason many projects derail in the initial stage itself. To avoid all this it needs a standardized approach from the beginning which is possible today only with the use of project management software.
Today, there are hundreds of project management software in the market and it might get difficult to select one. The best and the only way to select an efficient app is by narrowing down your search with the obligatory features. Selection of the right tools or features is as important as starting any project. Any tool that forces you to shift or opt for any other tool shall be done away with. Your project management app must have all the required features that will help you to perform your job productively and accurately. It is also important to know the ins and outs of an app to use it to its maximum capacity. In short, the key is to overcome all the challenges without compromising on quality.
The following are the four necessary features that your selected project management app must have in it.
Seamless collaboration between employees, vendors, clients, etc., is very crucial. Collaboration feature helps cover the distances and makes working together possible, irrespective of the location. As every input matters, so do being on the same page counts. Your project management app must allow you to keep sharing your great ideas via communicating and bring all the teams together.
Time is money and you can save both, your seconds and your pocket with the timesheets. Streamlining the performance and the progress is essential for the timely execution of a project. This execution becomes easy to manage with the help of the timesheets, allowing you to log the details of each task and provides you with a detailed breakdown of every task accomplished. Managing tasks will never be so easy then.
3. Document management
Having access to the updated version of all the documents related to the project is very much necessary. The need for shuffling the files or sifting your inbox to find a particular document will be required no more if your project management has document management feature in it as it stores all the files at one place. Be it spreadsheets, graphics, or images, hundreds of files can be accessed through at a commonplace. After all, faster the access of all the documents, better it is.
4. Dependencies, Milestones & Time tracking
Missing a single minute detail can cost huge. Hence these are important to keep the project running on time. That’s where Gantt charts come in handy using which you can check the real-time status of your project’s progress. Simple yet completely intuitive and very powerful feature that shows the dependency of the tasks. Thus, if the need arises for any changes, alterations can be made then and there.
With milestones, you can know whether the project is moving in the right direction or not and of course time tracking will keep you and your team hooked to your projects and complete it before the deadlines.
It is not that project managers are incapable to handle the projects, everyone needs help at some point and a project management software just acts as a perfect assistance to manage the project more efficiently.
Hence, now you’ll never get lost anywhere in the process when it comes to managing your project. Change the way you work and derive guaranteed results. Achieve the pre-defined milestones smartly and within the stipulated time frame. Eventually, this shall help you increase your clientele and attract more opportunities. Go, give that cutting-edge to your project.
Your feedback and reviews are welcome. Do let me know if I missed any simple yet important feature for managing project.
Recommended Project Management Software
If you’re interested in learning more about top rated project management software, the editors at Project-Management.com actively recommend the following:
Tackle complex projects with Wrike’s award-winning project management software. Break projects into simple steps, assign tasks to team members, and visualize progress with Gantt charts, Kanban boards, and calendars. Manage resource allocation and forecasting with software that’s easy to launch. Automation and AI features strip away time-consuming admin tasks so you can do the best work of your life. Streamline your practices, align your team, and ensure you hit deadlines and stay on budget.
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management.
ClickUp is one of the highest-rated project management tools today. Use Docs, Reminders, Goals, Calendars, Chat, scheduling, assigned comments, custom views, & more with this all-in-one project management tool.
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.